Core HR Module

The trusted foundation that streamlines your HR operations

Centralize all employee data in a single source of reference.

Our private generative AI automates repetitive tasks so your teams can focus on human support and high-stakes decisions.

Fewer errors and less operational friction
Faster processes (onboarding/offboarding, approvals)
Consistent KPIs to make faster, better decisions

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What is a Core HR software ?

Core HR is the central foundation of your HR ecosystem.

It’s a shared database that centralizes, standardizes, secures, and distributes employee data across all your HR tools.

All SIGMA-HR's suites connect to it to unify administrative processes, reduce HR workload, and ensure reliable execution at scale.

Key features of the module

Simplified, structured employee record management
Centralized job and role management, with associated skills
Self-service portal for employees and managers
Configurable workflows with dynamic approvers
Built-in support for regulatory compliance
Detailed tracking of personal and employment data
Automated generation of HR contracts and documents
Advanced access control by profile, group, and role
Fast HR reporting and data analytics
Native integrations with your existing tools (payroll, ERP, IdP/SSO)

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What can you expect from the Core HR module?

Effective Personnel Administration

With SIGMA-HR Core HR, all employee data is centralized in one secure workspace.

Your conversational HR chatbot becomes a natural-language copilot: ask a question, and it instantly retrieves:

Employee personal details: identity and contact information, dependents, emergency contacts.
Applicable legal and policy details: contract type, collective agreement, working time arrangements, disability accommodations.
Role and compensation history.
HR documents: employment contract and contract amendments.

Depending on the HR suites you activate (Talent, Time, Health & Safety, Employee Relations), you can also access in one click:

Skills, training, and performance reviews
Absences, leave, and working time
Occupational risks
Workplace incidents and injuries, and more

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Automate Your HR Processes

SIGMA-HR helps you stay on top of key HR deadlines with customizable alerts for:

End of trial or probation periods
End dates for temporary contracts
Skills and certification expirations
Work permit expiry dates

You can build smart approval workflows tailored to your processes:

Add backup approvers
Set precise deadlines
Manage multi-level approvals for full traceability

With intelligent automation, forms are pre-filled, reminders are triggered automatically, and the system adapts to your workflows.

The result: faster approvals, fewer errors, and greater visibility.

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Analyze Your HR Data

And turn them into strategic insights
SIGMA-HR provides advanced analytics capabilities to build dynamic, customizable dashboards so you can analyze:

Workforce structure (age, tenure, employment status, schedules, etc.)
Absenteeism by entity, department, role, and reason
Payroll costs, hires, and departures
Training budget, occupational risks, and workplace incidents

The outcome: HR metrics aligned with your business goals, and faster, better-supported decisions when presenting to leadership.

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An Integrated and Customizable Employee HR Portal

Your employees also benefit from the Core HR database through a customizable, intuitive portal, available on desktop and mobile.

Based on their access rights, and powered by the AI-driven conversational HR assistant, they can work independently to:

Update their personal information
Access the company directory
View leave balances and team schedules
Submit timesheets or clock working time
Browse the training catalog
Prepare for performance reviews
Track onboarding or role-change tasks

All requests follow HR-defined approval workflows with full traceability.

The result: fewer repetitive requests for HR, and more autonomy, smoother processes, and greater transparency for teams.

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HR Shared Services Centre Module

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Key takeaways about the SIGMA-HR Core HR module

What is a Core HR system, and what is it used for in an HR platform?

A Core HR system is the central foundation of your HR platform: a shared database that centralizes, standardizes, secures, and distributes employee data across your HR modules. It acts as a single source of truth to standardize processes, reduce errors, and ensure reliable execution at scale.

Why is a Core HR system essential in a company with 500+ employees?

Once you reach 500+ employees, risks multiply: scattered data, different rules by entity, disputed reporting, and slow approvals. A Core HR system addresses the need for standardization and traceability by unifying data and workflows—speeding up decisions and reducing operational debt caused by silos.

What key issues does a Core HR system solve first for HR teams?

Less re-entry and fewer errors (consolidated data, pre-filled forms, automated follow-ups)
Faster processes (onboarding/offboarding, approvals, critical deadlines)
Fewer repetitive requests thanks to self-service and a conversational assistant

What is a “complete employee file” in a Core HR system?

A complete employee file typically includes: personal information (contact details, emergency contact), applicable legal details (contract type, collective agreement, working time arrangements, disability management), job/pay history, and HR documents (employment contract, amendments). The goal: quickly access reliable information without searching across multiple tools.

How does Core HR help prevent silos and improve HR/Finance reporting reliability?

When HR data gets copied between tools (e.g., exported into external reports), you create mismatches, doubts about data integrity, and “late” decisions. Core HR aims for the opposite: a centralized database plus analytics to limit duplication and keep data governed in the right place.

What does private generative AI actually do in Core HR?

It acts as a natural-language copilot: you ask a question, and it instantly retrieves key information from the employee file (contract, history, documents, etc.). SIGMA-HR also highlights faster data entry (up to 80% time saved, “5x faster” on the page) and request execution via chatbot.

How does Core HR improve employee and manager self-service?

The portal (web + mobile) enables, based on permissions: updating personal data, browsing the company directory, viewing leave balances/schedules, submitting timesheets or time punches, and tracking onboarding or role-change tasks. All requests run through HR-defined approval processes with full traceability—reducing back-and-forth and improving the employee/manager experience

Can it handle complex processes (multi-level approvals, dynamic approvers)?

Yes. The goal is to configure approval flows that match your rules (dynamic approvers, backup approvers, deadlines, multi-level approvals) with traceability. Expected result: faster approvals, fewer errors, and clearer visibility into who approves what—and when.

What data and KPIs can you analyze for HR + leadership + Finance?

SIGMA-HR highlights analytics dashboards for: workforce structure, absenteeism, payroll/mass salary, hiring and departures, training budget, occupational risks and workplace incidents. The goal: faster, better-supported decisions—including when presenting to leadership.

Does Core HR integrate with payroll, ERP, and SSO/IdP?

Yes. The system integrates natively with existing tools (payroll, ERP, IdP/SSO). In large organizations, this is key to avoiding re-entry and keeping reliable flows between HR, Finance, and IT.

How does Core HR secure data (permissions, roles, access)?

An enterprise-grade Core HR system should support security by profiles/groups/roles, with traceable processes. SIGMA-HR highlights advanced security by profile, group, and role—especially important for multi-entity and regulated organizations.

Which modules connect to Core HR within an HR platform?

Core HR is the foundation. Depending on activated suites, you can also access (in one click) items related to Talent, Time, Health & Safety (H&S), and Labour Relations—skills/training/reviews, absences/time, risks/incidents, etc.