HR Administrative Management & Payroll Suite

The core of your HRIS.

One structured, secure system for your HR and payroll data — with a governable view of your entire workforce across sites, provinces, and jurisdictions. Built in Canada to manage workforce complexity, not hide it.

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Why an HR Administrative Management Suite?

In large, regulated, multi-site, unionized organizations, HR admin still runs on disconnected tools, parallel spreadsheets, and manual processes — driving errors, compliance risk, and an administrative load that buries your teams.

SIGMA-HR brings HR and payroll into one governable core, built in Canada for Canadian workforce complexity — multiple provinces, multiple jurisdictions, one reliable source of truth.

The platform centralizes, automates, and secures your HR operations, with private, contextual AI working inside every process — not beside it.

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What The Suite Changes For You

For HR Teams

Cut the time your team loses to repetitive work — re-entry, documents, requests. When data is scattered across spreadsheets and disconnected tools, errors multiply. SIGMA-HR gives you:

One Core HR database, so parallel spreadsheets and disconnected tools stop driving double-entry errors — far less re-entry, fewer mistakes.
Standardized, traceable processes (contracts, amendments, medical exams, deadlines) that secure your data and reduce legal risk.
Private, contextual AI that takes on repetitive tasks (forms, summaries, emails) so requests move faster — and HR is seen as a responsive service.

For Finance

Sharpen payroll-cost forecasting and cut the costly adjustments you end up fixing after the fact. A forecast is only as good as the HR data behind it. SIGMA-HR gives you:

Reliable HR data feeding payroll, budgets, and forecasts — more accurate payroll-cost forecasting, fewer discrepancies, fewer costly adjustments.
Digitized expense reports with rule-based controls — fewer errors and abuses, faster reimbursements, less time on manual checks.
Consolidated reporting with clear visibility into spend by entity, site, and job family — for faster, better-justified trade-off decisions.

For Managers

Decide faster on how your teams are organized, without waiting on back-and-forths with HR. Key deadlines are still tracked by hand too often — and missed. SIGMA-HR gives you:

Direct access to your team's data (attendance, absences, requests, reviews) — fewer back-and-forths with HR, faster calls on work organization.
Better-structured approval journeys, so you sign off on leave, documents, and requests on your own.
Automatic alerts on key deadlines (trial periods, renewals, mandatory training) — fewer missed dates and lower risk.

For Leadership

Steer the organization with a clear, consolidated view of headcount and risk. Data scattered across systems slows the decisions that matter most. SIGMA-HR gives you:

A consolidated, real-time view of headcount, movement, and risk — faster decisions on hiring, reorganization, and workforce planning.
Private, contextual AI that shapes your data and proposes scenarios — without adding a bench of consultants.
Decisions that rest on one governed source of truth — consistent workforce data across sites and provinces, instead of conflicting exports from five systems.

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SIGMA-HR fits your existing stack

No complex development. A no-code architecture that sits on top of what you already run — not in place of it.

Connects to your existing systems: ERP, payroll, SSO/IdP, and financial tools, via REST API and standard connectors.

No disruption, no rebuild: built for complex, multi-site technical environments, the suite reduces technical debt without transforming your architecture.

Your IT team keeps control. Your HR team gains autonomy.

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The Software's Key Features

A unique Core HR system to centralize all employee data
Private generative AI and process automation to reduce manual work
A simple, shared self-service portal for everyone (web & mobile)
Easy integration with your existing systems (ERP, payroll, etc.)
Ready-to-use, simplified HR and finance dashboards
Built-in security and compliance for sustainable ROI (ISO 27001, SOC 2 Type 2, HDS)

“This solution enables us to go further in leveraging and analyzing data. An excellent opportunity to review and improve our processes.”

Sébastien Duvergé, Head of Prevention Services, CISSS des Laurentides

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Powered by generative AI, our solution automates and accelerates HR administrative tasks.

Core HR

The module offers a wide range of capabilities.

Digitize and centralize all employee information.
Configure the tasks you want to automate—such as generating employment contracts or reports.
Manage and track all HR documents efficiently, including contracts and contract amendments.

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Icones Gestion administrative_Centre de services partagés

HR Shared Services Center

A real-time command center for your HR team.

Make your HR knowledge base available to employees—and keep enriching it continuously with their contributions.
Manage and track all HR requests, regardless of channel or request type.

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Payroll processing

Choose smooth, reliable payroll processing.

Automate your payroll management.
Manage employee benefits with confidence.
Prevent payroll and compensation errors.
Reduce time-consuming manual work.
àEnsure data security.

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Finance

A reliable, efficient tool

Full control of budgets, projects, investments, and debt
Smooth inventory and procurement management
Direct connection to the Government of Québec’s SEAO system
Real-time budget monitoring and control

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E-signature

Electronic signature built into your HR platform

Sign employment contracts, review documents, and company policies in minutes.
Use a proprietary, fully integrated solution that ensures complete data confidentiality.
Get unlimited signers.

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Icones Gestion administrative_Compte de dépenses

Expense reports

Improve the accuracy of expense management with this module.

Enter and manage expenses easily from desktop or smartphone.
Speed up processing and reimbursements.
Ensure compliant, precise management with advanced control tools.

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SIGMA-HR's AI isn't an external assistant. It's in every screen.

AI in service of people. Not the other way around

A private AI built into your HRIS that speeds up your work without dehumanizing it:

It advises, you decide: the AI structures information and generates summaries and suggestions based on your business rules, inside your secure environment — the decision stays human.

Less repetitive data entry: the AI pre-fills forms, summarizes HR documents, and routes requests, so your teams validate instead of keying in.

Productivity that rises, not pressure: less time on admin, more time for listening, employee support, and high-impact projects.

Your data never leaves. It's never used to train third-party models. And the AI never decides for you.

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Use Case

How a 700-employee organization took back control of its administrative HR.

Before SIGMA-HR: Employee files scattered across multiple tools. Contracts managed as PDFs over email. Expense claims on spreadsheets. Every process generated re-entry, errors, and risk — with no system talking to another.

With SIGMA-HR: One Core HR database centralizes every file. Contracts are generated, signed, and archived electronically in the platform. Routine paperwork is digitized and checked automatically. The AI takes over repetitive entry on everyday tasks, sharply reducing manual re-keying.

Result: No parallel spreadsheets. Almost no re-entry. Full traceability. And HR teams finally spending their time on what actually matters.

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Key takeaways about the SIGMA-HR HR management suite

Why choose an HR management suite instead of a standalone HR tool?

Because the suite acts as the central backbone of your HR platform: it centralizes, secures, and activates HR data so execution is reliable at scale (workflows, traceability, automation), instead of stacking disconnected tools that recreate silos.

Which key pain points does the HR management suite target first?

It is designed to:

eliminate parallel spreadsheets and duplicate data entry
reduce errors and risks (legal / social)
speed up processes (documents, requests, reimbursements)

How does the suite help managers reduce administrative workload?

It enables:

direct access to team information (attendance, absences, requests, reviews) → fewer back-and-forth with HR
alerts/notifications for key HR deadlines (probation periods, renewals, mandatory training, etc.)
simple approval flows for leave, validations, and documents

How does SIGMA-HR’s private generative AI support administrative HR?

It advises while you decide: summaries + suggestions, with human decision-making kept in control
Up to 80% less data entry for certain tasks (forms, HR documents, support tickets)
The goal: more time for employee support and structured, high-impact projects

Can the suite connect easily with tools like ERP systems, payroll software, etc.?

Yes. All SIGMA-HR suites and modules are modular, scalable, and designed to integrate smoothly with your existing tools—limiting duplicate entry and making flows more reliable between HR and other departments.

Is the suite secure and compliant for large-scale organizations?

Yes. The suite is built to protect HR data with a security-and-compliance-by-design approach. It aligns with recognized frameworks such as ISO 27001, SOC 2 Type 2, and HDS to meet the requirements of large organizations.