Expense Reports Software

With our HCM software and our Expense Reports Module, enhanced with AI, the hassle of entering expenses is a thing of the past. Employees can easily create their expenses directly while on the move and effortlessly attach their supporting documents.

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Choose the Best Expense Report Management Software, Booste With AI

In a professional world where employee mobility and organizational flexibility are increasing, managing expense reports can prove to be a daunting task. This module offers an efficient solution, perfectly meeting these challenges.

Document Expenses With Ease

The application dematerializes expense reports and facilitates their management for your employees.

They can thus:

Enter their expenses easily from a smartphone or computer
Photograph their expense receipts on their mobile device
Automatically calculate mileage expenses and use geolocation
Automatically calculate taxes and foreign currencies
Track their reimbursement

An optimized experience for everyone

A dematerialized expense report software that facilitates independent expense management.

Improve the experience of collaborators with the mobile application and the user-friendly interface of the module.
Enable employees to manage their expenses autonomously and efficiently, while benefiting from a quick reimbursement process.
Reduce administrative tasks for managers and the HR team, allowing them to focus on activities with higher added value

Key Features

Expense entry
Validation through configurable workflow
Categorization of expenses
Management of advances
Generation of reports
Integration with accounting
Tracking of reimbursements
Compliance with regulations
Automatic calculation of taxes
Automatic extraction of receipt content with AI integration.

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Complete Your Suite With Our Additional HR Management Modules

Core HR Module

Optimize your personnel management: data centralization, automation of administrative tasks, reports, and statistics.

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Electronic Signature Module

A user-friendly integrated signature within SIGMA-HR’s HCM solution is easy to implement for your organization.

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HR Shared Services Centre Module

Manage your HR requests through your internal database and automated queries.

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Key takeaways from SIGMA-HR's Expenses Report Module

What does an Expense Reports module in a Core HR system precisely does?

SIGMA-HR’s Expenses Reports Module lets employees submit, track, and get reimbursed for their business expenses in the same platform that manages their HR data. Expenses, approvals, and supporting documents are centralized in your Core HR system instead of being scattered across emails and spreadsheets.

Why is SIGMA-HR's Expenses Reports module a good fit for organizations with 500+ employees?

In mid-sized and large organizations, expense volumes, entities, and approval chains quickly become complex. SIGMA-HR was designed for multi-site and multi-entity structures: you can configure rules by site, entity, or country while keeping a consolidated view of expenses at group level.

How does the software reduce the time spent on expense reports?

Employees enter expenses on their phone or computer, attach a photo of the receipt, and the system takes care of most of the admin work. AI automatically extracts receipt data, taxes and foreign currencies are calculated, and approvals follow configurable workflows—reducing manual entry, back-and-forth emails, and month-end crunch time.

How does embedded AI improve expense management?

SIGMA-HR uses AI to read receipts, pre-fill key fields, and help categorize expenses. It applies your expense policies and can flag anomalies such as duplicates, unusual amounts, or out-of-policy expenses. Your HR and Finance teams spend less time checking details and more time analyzing trends and controlling costs.

Does the module support Canadian and Quebec tax and compliance requirements?

The module helps you apply your internal reimbursement policies, calculate taxes, and keep complete, traceable records for each expense. This supports your ability to meet CRA and Revenu Québec record-keeping expectations, but you remain responsible for applying the right tax rules and retention periods for your organization.

Are digital receipts accepted during a CRA or Revenu Québec audit?

The CRA accepts electronic records and scanned images of receipts if they are accurate, readable, and properly stored, and similar principles apply for Revenu Québec. SIGMA-HR helps you maintain organized electronic archives of expense documents, which can make audit preparation easier. For specific obligations, you should always refer to CRA / Revenu Québec guidance or your tax advisor.

How does the Expense Reports Module integrate with our existing HR and finance systems?

The module is part of SIGMA-HR’s Core HR Suite and connects with your existing ecosystem: HR data, accounting tools, and other HCM modules. You can send validated expenses to payroll and accounting systems, which reduces re-keying, improves data quality, and keeps HR and Finance aligned.

Can we track expenses by project, cost centre, or entity?

Yes. You can configure the module to align with your internal structures—such as departments, cost centres, entities, or projects—so expenses are tagged correctly from the start. This gives Finance and leadership clearer visibility on where money is spent and where optimizations are possible.

What is the impact on employees and managers?

Employees benefit from a simple, mobile-friendly process: enter, attach, submit, and track reimbursement status in one place. Managers approve expenses in a few clicks, wherever they are, with better visibility on their team’s spending—leading to fewer delays and fewer admin headaches.

What ROI can we expect from an expense reports solution like SIGMA-HR?

By digitizing expense reports, automating checks, and integrating with your Core HR and finance tools, organizations typically see: less time spent on manual processing, fewer errors and disputes, faster reimbursements, and better control over travel and expense budgets. Combined with SIGMA-HR’s AI capabilities, this translates into tangible savings and more reliable data for decision-making.