Go paperless and secure your expense reporting. Leverage SIGMA-HR’s built-in AI to simplify and strengthen your reimbursement workflows, so your teams can stay focused on what matters most.
As flexible work becomes the norm, manual expense processing slows down month-end close, increases the risk of missing real costs, and amplifies errors, misuse, and tax non-compliance. Especially in multi-site or multi-country organizations.
SIGMA-HR centralizes expenses, automates controls, and updates data in real time by entity, business unit (BU), or project. Its private generative AI reads receipts, applies your expense policies, and flags anomalies.
The result: fewer repetitive tasks for HR and finance teams, faster reimbursements for employees, and clearer visibility for leadership into spend and costs.
The application dematerializes expense reports and facilitates their management for your employees.
They can thus:
A dematerialized expense report software that facilitates independent expense management.
For HR Teams
For Finance Leadership
For Managers
For the Executive Teams
Optimize your personnel management: data centralization, automation of administrative tasks, reports, and statistics.
A user-friendly integrated signature within SIGMA-HR’s HCM solution is easy to implement for your organization.
Manage your HR requests through your internal database and automated queries.
What does an Expense Reports module in an HRIS precisely do?
SIGMA-HR’s Expenses Reports Module lets employees submit, track, and get reimbursed for their business expenses in the same platform that manages their HR data. Expenses, approvals, and supporting documents are centralized in your Core HR system instead of being scattered across emails and spreadsheets.
Why is SIGMA-HR's Expenses Reports module a good fit for organizations with 500+ employees?
In mid-sized and large organizations, expense volumes, entities, and approval chains quickly become complex. SIGMA-HR was designed for multi-site and multi-entity structures: you can configure rules by site, entity, or country while keeping a consolidated view of expenses at group level.
How does the software reduce the time spent on expense reports?
Employees enter expenses on their phone or computer, attach a photo of the receipt, and the system takes care of most of the admin work. AI automatically extracts receipt data, taxes and foreign currencies are calculated, and approvals follow configurable workflows—reducing manual entry, back-and-forth emails, and month-end crunch time.
How does embedded AI improve expense management?
SIGMA-HR uses AI to read receipts, pre-fill key fields, and help categorize expenses. It applies your expense policies and can flag anomalies such as duplicates, unusual amounts, or out-of-policy expenses. Your HR and Finance teams spend less time checking details and more time analyzing trends and controlling costs.
Does the module support Canadian and Quebec tax and compliance requirements?
The module helps you apply your internal reimbursement policies, calculate taxes, and keep complete, traceable records for each expense. This supports your ability to meet CRA and Revenu Québec record-keeping expectations, but you remain responsible for applying the right tax rules and retention periods for your organization.
Are digital receipts accepted during a CRA or Revenu Québec audit?
The CRA accepts electronic records and scanned images of receipts if they are accurate, readable, and properly stored, and similar principles apply for Revenu Québec. SIGMA-HR helps you maintain organized electronic archives of expense documents, which can make audit preparation easier. For specific obligations, you should always refer to CRA / Revenu Québec guidance or your tax advisor.
How does the Expense Reports Module integrate with our existing HR and finance systems?
The module is part of SIGMA-HR’s Core HR Suite and connects with your existing ecosystem: HR data, accounting tools, and other HCM modules. You can send validated expenses to payroll and accounting systems, which reduces re-keying, improves data quality, and keeps HR and Finance aligned.
Can we track expenses by project, cost centre, or entity?
Yes. You can configure the module to align with your internal structures—such as departments, cost centres, entities, or projects—so expenses are tagged correctly from the start. This gives Finance and leadership clearer visibility on where money is spent and where optimizations are possible.
What is the impact on employees and managers?
Employees benefit from a simple, mobile-friendly process: enter, attach, submit, and track reimbursement status in one place. Managers approve expenses in a few clicks, wherever they are, with better visibility on their team’s spending—leading to fewer delays and fewer admin headaches.
What ROI can we expect from an expense reports solution like SIGMA-HR?
By digitizing expense reports, automating checks, and integrating with your Core HR and finance tools, organizations typically see: less time spent on manual processing, fewer errors and disputes, faster reimbursements, and better control over travel and expense budgets. Combined with SIGMA-HR’s AI capabilities, this translates into tangible savings and more reliable data for decision-making.
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