Streamline and speed up the signing of all your HR documents.
A 100% digital e-signature module that’s secure, legally compliant, and built into the employee record, so every signed document is centralized and easy to retrieve.
SIGMA-HR’s e-signature module is the secure shortcut between your HR documents and fast approval.
It lets you sign any type of HR document (employment contracts, amendments, termination documents, policies, agreements, onboarding forms, and more) in a fully digital, legally compliant, and fast way, while ensuring document integrity, end-to-end traceability across the approval workflow, and automatic archiving in the employee record.
22,000
The number of hours that a company can save annually in operational time through electronic signatures.¹
90%
The percentage of cost reduction enabled by the use of electronic signatures.¹
120 billion
The number of dollars that American companies spend each year on printed forms.²
SIGMA-HR’s electronic signature is considered “advanced”, which means it complies with the standards defined in the eIDAS Regulation. It provides a high level of security and is based on digital certificates issued by recognized certification authorities, which authenticate the identity of the signer.
To qualify as advanced, it must meet several requirements, such as:
Companies often use it to validate documents, contracts, or transactions that require a higher level of security.
Advanced electronic signature is a form of electronic signature that is uniquely linked to the signer and allows for their identification. It is created using means that the signer can keep under their exclusive control and is linked to the data it relates to in such a way that any subsequent modification of the data can be detected.
Among its specific characteristics, we note:
Developed by SIGMA-HR, our signature is integrated into our HCM solution.
Boost user confidence with an advanced signature that meets the highest security standards.
No need to print and scan anymore! Sign online instantly.
HR managers, executives, candidates, and employees can sign anytime from a smartphone or computer.
For HR Teams
For Finance Leadership
For Managers
For the Executive Teams
What is an HR e-signature solution used for in practice?
An HR e-signature solution lets you have all documents across the employee lifecycle signed online (contracts, amendments, policies, forms, etc.), while guaranteeing legal validity, full traceability, and secure archiving. For mid-size and large organizations, it has become a standard way to save time, reduce costs, and secure employee records.
What types of HR documents can be signed electronically with SIGMA-HR?
You can sign most of your HR documents: permanent and fixed-term employment contracts, amendments, end-of-employment documents, internal regulations, IT charters, internship agreements, onboarding forms, internal policies, certificates, and more. Each signature is automatically linked to the employee’s file in the core HR system.
Does an electronic signature have the same legal value as a handwritten signature for an employment contract?
Yes. As long as it complies with the legal framework (intention to sign, reliable identification of the signer, document integrity, and an audit trail), an advanced electronic signature is recognized as valid evidence for most employment contracts and amendments.
How does SIGMA-HR’s advanced e-signature improve HR productivity?
E-signature drastically reduces the processing time for contracts, agreements, and onboarding forms: documents are signed in a few minutes, remotely, instead of taking several days with paper. This significantly cuts manual tasks and frees up time for welcoming and supporting new employees and for strategic HR projects.
What concrete benefits can a 500+ employee company expect in terms of time, costs, and ROI?
For mid-size organizations and large groups, a well-integrated e-signature module usually leads to:
With SIGMA-HR, these gains are amplified because the e-signature is native to the core HR system: no additional licence on an external platform and no second integration to maintain.
How does SIGMA-HR ensure data security and compliance (eIDAS, GDPR)?
The advanced e-signature module in SIGMA-HR relies on:
Do signers need to create an account or use an external platform?
No. Managers, employees, and external signers (candidates, interns, partners) can sign documents from any device (mobile, tablet, or desktop) via a secure link, without needing a SIGMA-HR account or accessing a third-party platform. This lowers friction and speeds up adoption across the organization.
How does SIGMA-HR e-signature integrate with the core HR system and other modules (Core HR, Talent, Time & Attendance)?
E-signature is fully integrated into the SIGMA-HR core HR system:
Optimize your personnel management: data centralization, automation of administrative tasks, reports, and statistics.
Manage all your HR requests: thanks to the knowledge base and HR request automation.
Digitize your expense reports: simplified input, efficient processing, and quick reimbursement.
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