Organizational Flexibility: How to Redefine Time Management

As a provider of a comprehensive HRIS solution, SIGMA-HR supports organizations in digitizing their HR processes and contributes to improving their organizational flexibility. Renaud Grimard, Vice President of SIGMA-RH, answers our questions.

Organizational flexibility is gaining ground, but what is it?

It's the ability of a company to adapt quickly to internal and external changes while maintaining its performance. Organizational flexibility covers a wide spectrum of HR and entrepreneurial challenges. Among them? The way to organize the activity of organizations by offering more decision-making latitude and flexibility to employees regarding time and place of work.

For example, flexible organizations often encourage hybrid work, flexible schedules, and task rotation to optimize the use of human resources. In general, flexibility implies a less rigid structure to promote collaboration, innovation, and responsiveness. In addition to improving the balance between professional and personal life of collaborators, this approach can increase the overall productivity of a company.

Concretely, how can your solution meet this challenge?

SIGMA-RH offers one of the most powerful time management solutions on the market. It consists of 4 modules, including one specialized in schedule optimization. This module is a collaborative tool: the employer manages operational needs, the number of employees required, schedules, requirements, and skills for each position. From this base data, we offer all sorts of features for assignment, replacement, and task exchanges among employees.

Our software allows employees to choose their tasks and time slots according to their preferences and personal constraints. And it quickly becomes clear that by offering this choice, of course framed by the organization's rules, schedules are filled more easily and quickly, contributing to the well-being of employees.

We primarily collaborate with organizations with extended working hours, such as hospitals, public services, industries, and airports. In these environments, maintaining continuous service is essential, and the absence of an employee must be immediately filled to avoid any interruption in activity.

What are the advantages of your tool for organizational flexibility?

There are several, but here are the two main ones that come to mind immediately.

Operational Flexibility

Our tool is equipped with in-depth analysis technology that facilitates the identification of trends and predictions. It thus helps to identify bottlenecks and operational improvement opportunities. This allows an organization to efficiently adjust its production processes and operations management in real-time. Thanks to this flexibility of processes, the company can quickly make decisions that are as appropriate as they are strategic.

Human Resource Flexibility

Our schedule optimization module also allows for flexible planning, centered on the human aspect. Employees can collaborate transparently to adjust their schedules according to their availability and preferences, all in line with the organization's needs. This results in a better balance between professional and personal life, improving employee satisfaction and reducing absenteeism rates.

Organizational flexibility, is it the future in business?

I am convinced of it. In an ever-evolving environment, companies capable of adapting quickly to changes gain competitiveness. Current HR challenges, such as the transition to a 4-day workweek, show that traditional models are evolving. Flexibility certainly allows organizations to respond to new trends, economic and technological challenges. However, such an approach must be adopted coherently. The future lies in adaptable structures, combining agility and stability to foster innovation while preserving operational efficiency.

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