Time off and absences

Absence and leave management module

Managing absences and time off is a complex task because of the large number of reasons of absences (statutory holidays, annual vacation, maternity leaves, parental leaves, unpaid leaves, absences for family obligations, etc.).

Managing the annual vacation is a sensitive issue because several employees want to be away during the same period. That’s why absences must be scheduled by considering both the company’s productivity and the employees’ satisfaction.

In the current context of labor shortage, it is also important to control the absence rate because it can have negative impacts on the entire company: work overload, disorganization, loss of productivity, late deliveries and reduction in the quality of customer service.

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Easily manage time off and absences

By using the SIGMA-HR absence management module, you can simplify this complex process. Employees will have the following benefits:

View their time bank balance in the HR self-service
Submit their vacation and leave of absences requests from their PC or their smartphone
Add any supporting document
Monitor the approval process of their vacation or leave of absence requests and be notified in the case of approval or refusal
Access to the history of all their vacation or leave of absence requests

Efficiently monitor vacation and leave of absence requests

With the SIGMA-HR software absence management module, managers in various departments can manage simply the vacation and leave of absence requests by:

Accessing the absence calendar of their team or department
Viewing the vacation or leave of absence requests waiting for approval
Approving or refusing leave of absence requests while accessing all relevant information (time banks, absence calendar)
Accessing the employees’ time banks to check the number of vacation days to be taken by the end of the period

The SIGMA-HR absence management module can be customized to your current processes by using our powerful workflow tool that allows you to reproduce your existing approval processes with an unlimited number of approvers. Once the absence is approved, the SIGMA-HR software updates in real time the employee scheduling to ensure you can plan work schedules and activities more effectively.

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Simplify employee pay preparation

With the SIGMA-HR absence management module HR managers will save a lot of time by delegating the management of vacation and leave of absence requests to the employees and supervisors.
Since the management of vacation and leave of absence requests is dematerialized, the preparation of the employees’ pay is simplified and more reliable.

The SIGMA-HR absence management module can automatically send to payroll all the vacation and leave of absence requests. You will no longer lose time on duplicate entry, and you will prevent any errors associated with manual entry.

You will also be able to access custom statistics on absences: distribution of absences by type or by department, monthly progress of absence rates, analysis of the causes of absences, etc.

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