Workforce Management Software

Available channels:

• Web portal: manual entry for hours, absences, and activities
• Mobile app: on-the-go clock-in/out, optional geolocation
• Time clocks : automated time capture via integration with physical or virtual devices
  

Key highlights:

• Multi-site and multi-country management
• Configuration of event types (presence, absence, activity)
• Real-time checks to prevent anomalies (e.g., double clock-ins)

Configurable approval workflow:
Employee → Manager → HR (if needed)

Features:

• Automated notifications for pending approvals
• Alerts for anomalies (excessive hours, unexcused absences)
• Ability to automate certain approvals based on predefined rules
  

Benefit: fewer errors and stronger compliance with labor laws and collective agreements.

Advanced rules engine:

• Applies collective agreements
• Manages breaks, overtime, premiums, and pay differentials
• Accounts for exceptions (public holidays, specific absence types)
  

Key strengths:

• Flexible configuration to match local labor laws
• Real-time calculations to anticipate costs and flag anomalies

Secure integration:

• Export of payroll variables to payroll and the HR suite
• Consistent, compliant data (pre-transfer validation checks)

Connectivity:

• Interfaces with payroll systems (e.g., Nethris, ADP, etc.)
• Synchronization with other SIGMA-HR modules (leave, Core HR)
  

The goal: eliminate re-entry and ensure data reliability.

• Time data you can finally trust for payroll
  Hours, absences, and leave are entered and approved in one streamlined flow, then transferred to payroll and your HR suite with no unnecessary re-entry.
• Standardized, traceable processes
  Apply the same rules to everyone (breaks, overtime, exceptions) and keep a clear view of what was approved—and when.
• Decentralized management, still fully under control
  With the employee self-service portal, requests (timesheets, leave, absences) are submitted in the right place—and approvals are easier for managers.

• Real control over labor costs
  Spot overruns and overtime earlier, before they turn into end-of-cycle surprises.
• "Planned vs. worked" variances you can see and act on
  Comparing scheduled hours to actual hours highlights drift, so you can make faster calls (coverage changes, temp staffing, schedule adjustments).
• Simple KPIs to stay in control
  Track workforce metrics by team or site (overtime, absences, variances) to make better-informed budgeting decisions.

• Scheduling that’s easier to manage day to day
  Build schedules around constraints and preferences, and quickly adjust when things change on the ground.
• Fewer surprises with smart alerts
  If someone is absent or late, you’re notified so you can adapt without losing control.
• Clear visibility into upcoming absences
  Anticipate coverage and team organization more easily. Instead of constantly reacting in emergency mode.

Time and attendance softwares centralize working time, absences, clock-ins/clock-outs, and calculation rules (breaks, overtime, premiums) to make payroll more reliable, reduce errors, and improve compliance. It also helps analyze variances and manage labor costs.

A time clock records clock-ins and clock-outs. A complete Time & Attendance / WFM solution goes further: it includes review and approval, a rules engine, scheduling, payroll/HR suite data transfer, and dashboards to manage planned vs. actual hours and labor costs.

Yes. Beyond the software itself, SIGMA-HR’s teams support you throughout the integration process to ensure a smooth, successful transition, without relying on a third-party integrator. To integrate your time management solution efficiently, SIGMA-HR offers a no-code approach that connects easily to your existing systems and provides advanced customization to meet your organization’s specific needs.

Yes. SIGMA-HR’s time management modules are designed to connect easily with other HR systems. These seamless integrations help keep data consistent across your organization and ensure secure information transfers. Especially with modules like payroll or health and safety.

SIGMA-HR makes it easier to track working hours with tools like time clocks and digital timesheets, minimizing human error. With flexible approval workflows and anomaly alerts, you can validate data accuracy before it reaches payroll. Built-in checks (e.g., double clock-ins) and pre-transfer consolidation reduce end-of-cycle corrections. And because everything is centralized in a single Core HR database, employee time data stays consistent, accurate, and easy to manage.

Yes. SIGMA-HR places the highest priority on data protection. Compliant with Law 25, PIPEDA, GDPR, the solution is certified ISO 27001, SOC 2 Type II, and HDS—ensuring enterprise-grade security and rigorous development practices. These certifications help ensure access to your HR platform is highly secure, giving you peace of mind around the confidentiality and integrity of your employee data.

Yes. The solution calculates and flags overtime overruns early through alerts and key indicators, so managers can take action (reassignments, replacements, schedule adjustments) before overtime becomes a payroll surprise.

Yes. SIGMA-HR helps you stay compliant with applicable labor regulations by country, covering working time, breaks, overtime, and leave. The suite relies on a configurable rules engine that applies collective agreements, break rules, overtime, premiums/differentials, and exceptions (public holidays, specific absence types). With regular updates, the solution adapts to legal changes to support ongoing compliance.

Yes. Workforce Labour Optimization Software uses algorithms and rule sets that account for labor standards, availability, preferences, operational needs, and collective agreements. The goal is compliant, realistic coverage, even in multi-site organizations.

It lets you adjust schedules based on absences, available skills, and employee preferences, while notifying the right people automatically. The goal is to minimize coverage gaps and reduce last-minute, reactive decisions.

Yes. The employee self-service portal lets employees submit requests (coverage replacements, availability updates, shift bidding/swaps), and managers can approve them quickly, making scheduling smoother and improving frontline adoption.

The suite includes dashboards and reports for variances, overtime, coverage, costs, and trends, along with export options (Excel/PDF) and proactive alerts. This enables HR and Finance teams to track overtime, absenteeism, and planned vs. actual variances in a practical, day-to-day way.